Choosing the perfect wedding venue is an exciting yet overwhelming part of the planning process, especially if you’re steering away from the traditional route. While aesthetics are important, understanding the practical aspects of your venue will ensure a smooth and stress-free celebration.
As a non-traditional wedding stylist, I always encourage couples to ask the right questions to avoid unexpected surprises. Here are five key things to ask your wedding venue before signing that contract:
What are the access times for setup and breakdown?
Many venues have strict access times that can impact your styling and decor plans. Ask what time you and your vendors can start setting up and when everything needs to be cleared. If you’re planning a highly personalised setup, such as intricate floral installations or draping, you might need extra hours. Some venues charge additional fees for early access or late breakdowns, so clarify these details upfront.
This questions also help you work out if you can set it up yourselves or you need the support of a stylist to come in.
What are the rules on candles and open flames
Candles create a warm and romantic ambiance, but some venues have strict regulations on open flames due to safety concerns. Ask whether real candles are allowed, and if not, what alternatives they suggest. Some venues require enclosed flames or may allow LED candles instead. If candlelight is a crucial part of your decor, understanding these rules early on will help you plan accordingly. If you are allowed to lit candles do they need something underneath to grab the drips?
Are There Any Venue Restrictions That Might Affect My Vision?
Every venue has its own set of rules, from hanging decor to noise limits. Ask about restrictions on affixing decorations to walls or ceilings, confetti usage, or amplified music after a certain hour. If your wedding involves unique elements like food trucks, fireworks, or smoke machines, confirm whether the venue allows them. This ensures you don’t face last-minute disappointments.
Are There Any Hidden Charges for Decor Items?
Venues often provide basic decor elements, but there might be hidden costs for using certain items. Ask if table linens, chairs, or decorative elements are included in the venue fee or if they come at an extra charge. Additionally, inquire if you’re allowed to bring in external decor vendors or if the venue requires you to use their in-house services. Understanding these costs in advance helps you stay within budget.
What Does the Catering Team Supply, and What Can I Bring?
Whether you have inhouse caterers or you need to bring a catering team in. You need to understand what they offer.
Food and drink are central to any wedding celebration, so it’s essential to clarify what the venue’s catering team provides. Do they include tableware, cutlery, and glassware? Can you bring in an external caterer or specialty desserts, like a donut wall or food carts?
If the venue provides a bar service, ask about corkage fees or minimum spend requirements. Being clear on these details helps avoid unexpected costs and ensures your dining experience aligns with your vision.
Final Thoughts
Your wedding venue sets the tone for your entire celebration, but understanding its logistics is just as important as its aesthetics. By asking these crucial questions, you’ll avoid last-minute stress and ensure your non-traditional wedding unfolds seamlessly. Always get everything in writing and confirm all agreements with your venue coordinator to make your special day as magical and hassle-free as possible!
SHOOT TEAM
Venue: @thebeestonsocial
Photographer: @stephbuttphotography
Stylist and Concept: @randrweddingsandevents
Stationery: @sundownpaper
Florist: @wildbynatureflorist
Cake: @rocknrollbaker
Attire: @mybridalstylist
Signage: @thechipboardchick
Hair: @moiraborgbridalhairstylist
Makeup: @lauren.butlermakeup
Models: @isabella.and.jess